Payroll Services
Managing payroll is one of the most demanding and sensitive responsibilities for any business. From calculating employee wages to ensuring timely tax payments and staying compliant with state and federal regulations, payroll must be accurate, timely, and fully compliant.
At MT Bachani CPA, we provide complete payroll preparation, filing, reporting, and compliance support. We manage payroll for businesses in Texas (TX), New York (NY), California (CA), and Illinois (IL) — including employees, contractors, subcontractors, 1099 vendors, and industry-specific reporting needs such as solar installation contractor compliance.
We also support strategic payroll planning, including 401(k) setup, health insurance deductions, fringe benefits, and automated compliance reporting.
Important Terms in Employment Taxes
List and describe the key features of your solution or service.
W-4
This form is crucial for assessing the tax liabilities of an employee, based on their dependents, social security number, or ITIN. It determines the amount that will be withheld from the employee's pay for tax remittance.
W-2
This form, provided to employees by January 31 for the following year, is required for filing the personal return (Form 1040) for individuals. It shows the gross wage earnings, income tax withholding, and Medicare withholding
1099
This is given to contractors at the end of the year, showing the gross amounts paid over $600. It is important to classify contractors correctly to avoid misclassifying them as W-2 employees. Misclassification can lead to payroll tax issues, fines, and penalties, which could include substantial financial penalties or legal consequences in severe cases.
Payroll Systems We Work With
Gusto
A popular cloud-based payroll system known for its user-friendly interface. We use Gusto to process payroll, automate tax filings, manage employee benefits, track PTO, and handle onboarding. Ideal for small businesses needing a clean system with strong HR features.
Quickbooks
Built inside QuickBooks Online, this payroll system ensures direct integration with your accounting workflow. We manage payroll runs, tax filings, year-end W-2s/1099s, and help maintain clean financial records with correct posting into QBO.
Ripling
A powerful HR and payroll platform designed for businesses needing automation across HR, IT, and finance. We support payroll processing, compliance tracking, employee onboarding, time tracking, and multi-state payroll within Rippling.
Patriot Payroll
A cost-effective and reliable payroll system for small and mid-size businesses. We assist with payroll setup, tax filings, contractor reporting, and compliance using Patriot’s full-service payroll features.
Have your payroll taxes processed accurately
Payroll Services – Frequently Asked Questions (FAQ)
1. Do you handle the classification of employees vs. independent contractors?
Yes. We help determine whether a worker should be classified as a W-2 employee or a 1099 independent contractor based on IRS rules. Proper classification helps avoid audits, penalties, and payroll tax issues.
2. Do you prepare WH-347 Certified Payroll Reports?
Yes. We prepare WH-347 Certified Payroll Reports for contractors working on federal, state, and government-funded projects. This includes prevailing wage compliance, job classifications, fringe benefit calculations, and full Davis–Bacon reporting.
3. Do you file Form 940 (Federal Unemployment Tax – FUTA)?
Yes. We prepare and file Form 940, ensuring accurate federal unemployment reporting and reconciliation with state unemployment contributions.
4. Do you file quarterly payroll tax returns (Form 941)?
Yes. We prepare and file Form 941 each quarter, reporting federal withholding, Social Security, and Medicare taxes along with deposit reconciliation.
5. Do you issue W-2s for employees?
Yes. We generate and file W-2 forms for all employees, including W-3 summaries and required federal and state submissions.
6. Do you issue 1099s for contractors?
Yes. We prepare 1099-NEC and 1099-MISC forms for contractors and subcontractors, including year-end IRS and state reporting.
7. Do you help with 401(k) payroll deductions and retirement plan reporting?
Yes. We manage payroll setup for 401(k) contributions, employer matching, payroll deductions, and coordination with plan providers.
8. Do you prepare Form 5500 for retirement and benefit plans?
Yes. We assist with Form 5500 filing for businesses offering 401(k) or other employee benefit plans. We coordinate with your plan administrator to ensure accurate, timely reporting.
9. Do you offer payroll services in multiple states?
Yes. We currently process payroll and handle all state-specific filing requirements for:
Texas (TX)
California (CA)
Illinois (IL)
New York (NY)
This includes state unemployment, withholding requirements, and agency reporting.
10. Do you handle New York payroll reporting, including NYS-45?
Yes. We prepare and file the NYS-45 for New York employers, including state withholding, unemployment insurance, and quarterly wage reporting.
11. Do you support payroll for solar, roofing, construction, and contractor businesses?
Yes. We specialize in payroll for industries requiring contractor compliance, including solar installation, roofing, construction, and field-service companies. This includes WH-347 reporting, subcontractor tracking, and prevailing wage compliance.